Implementing a requirements management tool

sharemundo and customer tool evaluation

Within the company, the use of an effective requirements management tool is crucial to the projects' success. The objectives of such a tool are to enable requirements to be centralized, organized and tracked throughout the project lifecycle, guaranteeing better communication and a clear understanding of stakeholder needs. However, while the initial choice is important, it is equally essential to subject the selected tool to rigorous testing, to judge its suitability for user expectations. These in-depth tests help to verify the tool's compliance with specifications, identify and correct any shortcomings, and ensure smooth integration into existing processes.

sharemundo supports its customers in the review and implementation of their tools, helping to improve the quality of deliverables, reduce risks and increase customer satisfaction.

definition and specific features

The customer

Clemessy, a subsidiary of the Eiffage Group, supports all industrial sectors by offering a wide range of expertise. Its activities cover the entire project lifecycle, from audit and design to integration, solution implementation, commissioning and maintenance.

Its teams of experienced engineers and project managers ensure the safety and performance of nuclear facilities, contributing to low-carbon energy production and France's energy sovereignty.

A key player in the nuclear sector in France and abroad, Clemessy is involved in nuclear power plants for energy production, as well as in waste and fuel storage and processing centers. They are also involved in research reactor installations, as well as in strategic programs for military applications.

The project

Clemessy was asked to provide a cost estimate for a project involving the construction of the Sizewell EPR. This large-scale project, located in Suffolk in the UK, involved the construction of two EPR-type nuclear reactors with a total capacity of 3,260 MW.

The ultimate aim was to supply around 7% of the UK's electricity demand, using technology similar to that of Hinkley Point C to optimize costs and timescales.
In order to centralize tasks, simplify processes and optimize working time, Clemessy implemented an artificial intelligence-assisted requirements management tool, which had to be tested by the sharemundo teams beforehand .

The challenge

In a context where time is of the essence, sharemundo was given the task of carrying out a detailed audit not only of the company's practices and needs, but also of the tool being tested. As the intervention took place at an early stage, the tool had to be rapidly operational for use by the teams concerned.
sharemundo successfully carried out its mission, constantly testing the tool's capabilities to detect potential faults and identify solutions. As we had to correct the tool directly and were in constant contact with the software publisher, our mission also involved identifying inconsistencies between practical use and the manuals provided, and correcting them, thus resulting in the production of documentation associated with the tool, avoiding any potential drift.

the sharemundo answer

A comprehensive assessment for a successful implementation

In order to be able to test the tool at an early stage and minimize its impact on current projects, sharemundo was asked to perform an evaluation of its current operation, as part of a call for tenders.

This led to the manual and individual identification of prerequisites that had previously been overlooked, as well as the creation of a draft user manual aligning project requirements with the tool's existing functionalities. These modifications, coupled with user training, contributed to the mission's success.

The implementation of the artificial intelligence-assisted bidding tool, and the modification of its parameters to improve detection performance, were points initiated and managed by sharemundo in their entirety.

Finally, all sharemundo 's actions within Clemessy have resulted in the complete automation of the needs and requirements identification, the reduction of document analysis time to just a few minutes per hundred pages, and the ability to manage a large number of documents in an optimal way.

Conclusion

A necessary assessment

By evaluating the tool selected by Clemessy, sharemundo played a crucial role in the success of its actions on the Sizewell EPR project.

Identifying the customer's needs and the project's requirements enabled us to save considerable time and optimize processes, leading to efficient automation of actions. These factors were key to the success of sharemundo's mission .