The Agile method: new perspectives and implications for the future


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The Agile method: new perspectives and implications for the future

sharemundo and the agile method

Imagine a team capable of adapting instantly to unforeseen circumstances, anticipating the needs of an ever-changing market, and delivering innovative solutions in record time. This is the promise of the Agile method, a revolution in project management that redefines the rules of the game. For sharemundo , this method is worth a closer look to understand how it works.



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Innovative project management

But first,
what is the Agile method?

The Agile method is an approach to project management that combines flexibility and performance. Based on communication and people, this methodology enables teams and customers to collaborate closely at every stage of the project. The customer, at the heart of the process, can influence development and adjust objectives in line with emerging needs.

It was the high rate of project failures in the 1990s that prompted 17 software development experts to create the famous Agile Manifesto in 2001. This founding text laid the foundations for agile methodologies, which are based on four fundamental values:

  • People and interactions rather than tools and processes,
  • Operational solutions rather than exhaustive documentation,
  • Collaboration with the customer rather than long contracts,
  • Adapting to change rather than rigidly following a plan.

Characteristics of the Agile method

Flexibility is one of the major advantages of Agile.
This iterative method enables :

1. Integrate the unexpected: innovations, budget changes, new demands,

2. Adapt quickly to market changes,

3. Encourage continuous feedback to align the project with the customer's expectations.

By creating a collaborative environment, the Agile method also strengthens team resilience and improves team spirit.

The advantages of the AGILE method

Greater flexibility: rapid adaptation to changes or unforeseen events.

Improved collaboration: regular exchanges between customers and teams, fostering better communication.

Employee involvement: agile project management motivates teams through short cycles and clear objectives.

Focus on the customer: the customer plays an active role throughout the process, guaranteeing a product aligned with his or her expectations.

The different AGILES methods

The Agile methodology encompasses several frameworks, each adapted to specific needs:

1. Scrum: Based on short cycles, or sprints, this method is ideal for breaking down complex projects into rapidly achievable tasks.

2. Kanban: Perfect for visualizing tasks via a table divided into columns ("To do", "In progress", "Completed"), Kanban is appreciated for its simplicity and efficiency.

3. Extreme Programming (XP): Specific to software development, this method promotes rapid iterations and code quality through pair working.
Initially designed for developers, Agile has been extended to a variety of fields. It is particularly useful for project managers, who can be trained in the role of Scrum Master to effectively orchestrate teams, and Product Owners, who manage priorities and ensure final product quality.



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Conclusion

A new
work philosophy

With its focus on adaptability, collaboration and continuous improvement, Agile is much more than a methodology: it's a working philosophy.
Do you want to optimize your projects and boost customer satisfaction? Adopting an Agile method could be the first step towards a sustainable, high-performance transformation of your business.

To get started, start with a pilot project, train your teams or choose sharemundo to help you find the best resources for your project management.

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Document management in a post-fukushima context - Westinghouse


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Document management in a post-fukushima context - DUS project

sharemundo and document structuring for complex projects

The efficient management and rigorous monitoring required to produce a substantial body of documentation for industrial projects is of crucial importance. This is especially true in the nuclear industry.

A well-organized and accessible repository not only guarantees traceability and regulatory compliance, but also optimizes internal processes and facilitates decision-making.



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Document management in complex projects

definition and specific features

Well-structured, comprehensive and available documentation helps to reduce risks, improve product and service quality, and increase productivity. It also fosters collaboration between the various stakeholders and ensures better knowledge sharing within the organization. This is why the implementation of processes and the right project management tools, in this case documentation, are key to the success of industrial projects.


The customer

Westinghouse is a key supplier of nuclear technologies and products, and has established itself as a benchmark in the energy market.

Founded in 1886 in the United States, the company's international reputation is such that almost 50% of the world's nuclear power plants in service are based on Westinghouse technology.

Although the company is best known for its role in the international production of nuclear equipment and services, its activities also include the construction of new power plants (AP1000) and the management of complex nuclear projects.

The project

Following the Fukushima accident, new safety regulations were imposed on operators, notably in France, where the construction of ultimate back-up diesels was required to ensure continued operation of units in the event of loss of power.

Westinghouse has been entrusted with part of the scope for the construction of these units for 1300MWe units. This project, a first for Westinghouse in France, naturally involved a significant increase in documentation production: around 5,000 technical documents, some fifteen suppliers, and documentation monitoring carried out by sharemundo.

The challenge

Westinghouse quickly had to cope with an increase in internal document production, as well as that of the project's various external players (suppliers and subcontractors), for which it was necessary to provide full technical supervision.

The sheer number of documents to be supplied, the multiplication of document production sources, the lack of standardization of processes between different project stakeholders and a very tight schedule were all risk factors that had to be taken into account to ensure the success of the project!

the sharemundo answer

A complete solution for
multi-source document management

Right from the start of the project, it was essential for sharemundo to begin its analysis by understanding the existing situation, so as to ensure the smooth implementation of following improvements:

  • Update of the global document management process,
  • Standardization of this process throughout the program (in-house / suppliers / subcontractors),
  • Implementation of performance indicators,
  • Production of the"Documentation Management Plan",
  • Training for internal teams as well as suppliers and subcontractors,
  • Set up all the indicators needed to monitor the project,
  • Support teams and empower them by providing training materials/documents,
  • Technical assistance with document management throughout the project.

The implementation of suitable processes and tools was essential to the smooth running of document exchanges between the various stakeholders. The major challenge of a project of this scale was to establish a clear and effective communication plan for smooth data exchanges. Setting up and configuring the SharePoint site dedicated to the project simplified collaborative work, facilitated document exchange and centralized information.

The standardization of processes and the introduction of indicators and regular reporting to the customer and other project stakeholders have helped to align the level of information and ensure transparency.

Conclusion

On the road to success

sharemundo structured document management and set up all the indicators needed to monitor the project, validate milestones and trigger invoicing. 

The distribution and receipt of documents, the updating of monitoring tools and day-to-day monitoring helped to prevent certain abuses and, above all, ensure transparency throughout the project.

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Changing practices with the implementation of a new tool - Principle Power Inc.


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Transforming document
document management
within industrial projects

sharemundo solutions

Migration of an information system is a crucial step for any company looking to modernize its IT infrastructure or improve the efficiency of its operations.

This process presents a number of challenges, including business continuity, data security and user adaptation to new tools.



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Managing non-conformities in complex projects

Integration of a
documentation management tool

Key challenges include managing the risks associated with data loss or corruption, potential business interruptions, and the costs associated with training and integrating new technologies. Careful planning, clear communication and a phased approach are essential to ensure a smooth transition and minimize negative impacts on the business. 


The customer

Principle Power Inc (PPI) is a provider of innovative technologies and services for the deepwater offshore wind energy market.

PPI's proven WindFloat technology - a floating foundation for wind turbines - represents a paradigm shift for the industry in terms of cost and risk reduction for the installation and operation of offshore wind turbines.

Principle Power sells the WindFloat as a technology solution and acts as a service provider for developers, utilities and independent power producers, being present from the design of the overall system, throughout manufacturing, installation and commissioning, and providing support to customers throughout the platform's operational lifecycle.

The project

Migrating company data to a new information system is never easy, but when you're dealing with an international company where the majority of employees are scattered across the globe, where 90% of the workforce is permanently telecommuting, and where the majority of customers are international, bringing their own set of country-specific standards and requirements, it can quickly take a turn for the worse!
PPI called on sharemundo to help not only with the migration itself, but also with refocusing, developing and supporting teams and users during this transition period.

The challenge

It was necessary to refocus project teams who were in the habit of sending untraced information outside the tool. These unofficial exchanges could have serious consequences, such as :
- The loss of technical data exchanged without traceability in SharePoint or by email;
- The multiplication of informal exchanges;
- Poor management of document indexes;
- Inconsistent versions, particularly of documents co-authored on SharePoint and not subsequently shared via the EDM.
In addition, it was crucial to make teams, reluctant to use a new tool and determined to prove its uselessness, understand that data centralization and process standardization might initially require a certain amount of time and involvement, but that they had the potential, in the long term, to save them precious time by avoiding certain low value-added tasks.

the sharemundo answer

Anticipate everything to optimize user training

sharemundo was commissioned by PPI to contribute to the smooth transition from SharePoint-based data management to M-Files EDM, while ensuring consistency between different document management projects and methods.

Our personalized support consisted of:

  • Find ways to optimize traceability and workflows at different project stages
  • Centralize information and apply a global process to the various PRE-FEED and FEED processes, while adapting to project and customer requirements.
  • Accommodate specific project events, such as "changes" or "variation orders
  • Liaise between teams dedicated to EDMS development, project teams and subcontractors.

sharemundo 's approach was to listen to users and act as an interface between project teams and internal document management players. As a result, we were able to set up a global management system for internal and external document flows, while ensuring compliance with best practices and the use of the EDM tool.

In concrete terms, targeted actions have been taken, such as:

  • Constant updating of document tracking (MDR and log transmissions), ensuring accessibility in the event of an inspection, customer inquiry or internal audit.
  • Constant support and guidance for users, enabling them to adapt effectively to the new mandatory software, and to carry out their actions in the tool autonomously.
  • Verification of consistency between documents received and corresponding lists of deliverables
  • Setting up, managing the evolution and application of workflows linked to the deliverable review process
  • Monitor the progress of review workflows and provide feedback where necessary
  • Updating weekly progress reports and sharing them with the various stakeholders
  • Management of a document schedule linked to the overall project schedule, and daily contact with the project management teams to keep it up to date.
  • Checking contractual milestones (basic documentation) against scheduled dates (taking into account the technical realities of projects) and alerting if necessary.
  • Manage the transition from SharePoint to M-Files so that it runs smoothly and without data loss.
  • Establish control of document exchanges outside the tool, and of established processes by formalizing them and subjecting them to official workflows.

Conclusion

Towards a controlled transition

With constant, automated updating of transmission tracking and clear communication with the team, coupled with constant support, sharemundo was able to find the key elements to make this transition a success.

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Managing requirements for surprise-free projects - CLEMESSY


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Implementing a requirements management tool

sharemundo and customer tool evaluation

Within the company, the use of an effective requirements management tool is crucial to the projects' success. The objectives of such a tool are to enable requirements to be centralized, organized and tracked throughout the project lifecycle, guaranteeing better communication and a clear understanding of stakeholder needs. However, while the initial choice is important, it is equally essential to subject the selected tool to rigorous testing, to judge its suitability for user expectations. These in-depth tests help to verify the tool's compliance with specifications, identify and correct any shortcomings, and ensure smooth integration into existing processes.

sharemundo supports its customers in the review and implementation of their tools, helping to improve the quality of deliverables, reduce risks and increase customer satisfaction.



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definition and specific features


The customer

Clemessy, a subsidiary of the Eiffage Group, supports all industrial sectors by offering a wide range of expertise. Its activities cover the entire project lifecycle, from audit and design to integration, solution implementation, commissioning and maintenance.

Its teams of experienced engineers and project managers ensure the safety and performance of nuclear facilities, contributing to low-carbon energy production and France's energy sovereignty.

A key player in the nuclear sector in France and abroad, Clemessy is involved in nuclear power plants for energy production, as well as in waste and fuel storage and processing centers. They are also involved in research reactor installations, as well as in strategic programs for military applications.

The project

Clemessy was asked to provide a cost estimate for a project involving the construction of the Sizewell EPR. This large-scale project, located in Suffolk in the United Kingdom, involved the construction of two EPR-type nuclear reactors with a total capacity of 3,260 MW.

The ultimate aim was to supply around 7% of the UK's electricity demand, using technology similar to that at Hinkley Point C to optimize costs and timescales.

In order to centralize tasks, simplify processes and optimize working time, Clemessy implemented an artificial intelligence-assisted requirements management tool, which had to be tested by the sharemundo teams beforehand.

The challenge

In a context where time is of the essence, sharemundo was given the task of carrying out a detailed audit not only of the company's practices and needs, but also of the tool being tested. As the intervention took place at an early stage, the tool had to be rapidly operational for use by the teams concerned.
sharemundo successfully carried out its mission, constantly testing the tool's capabilities to detect potential faults and identify solutions. As we had to correct the tool directly and were in constant contact with the software publisher, our mission also involved identifying inconsistencies between practical use and the manuals provided, and correcting them, thus resulting in the production of documentation associated with the tool, avoiding any potential drift.

the sharemundo answer

A comprehensive assessment for a successful implementation

In order to be able to test the tool at an early stage and minimize its impact on current projects, sharemundo was asked to perform an evaluation of its current operation, as part of a call for tenders.  

This led to the manual and individual identification of prerequisites that had previously been overlooked, as well as the creation of a draft user manual aligning project requirements with the tool's existing functionalities. These modifications, coupled with user training, contributed to the mission's success.

The implementation of the artificial intelligence-assisted bidding tool, and the modification of its parameters to improve detection performance, were points initiated and managed by sharemundo in their entirety.

Finally, all sharemundo 's actions within Clemessy have resulted in the complete automation of the needs and requirements identification, the reduction of document analysis time to just a few minutes per hundred pages, and the ability to manage a large number of documents in an optimal way.

Conclusion

A necessary assessment

By evaluating the tool selected by Clemessy, sharemundo played a crucial role in the success of its actions on the Sizewell EPR project.

Identifying the customer's needs and the project's requirements enabled us to save considerable time and optimize processes, leading to efficient automation of actions. These factors were key to the success of sharemundo's mission .

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The impact of project management on a company's overall performance


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The impact of project management on a company's overall performance

sharemundo and corporate performance

In complex industrial fields such as energy, aeronautics, construction or automotive, project management has specific features that make it unique and more complex than traditional project management. Methodology, processes, interfaces and resources.... are just some of the parameters that need to be taken into account to ensure the success of your project and manage the associated activities!



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Project management and performance

Why is project management essential in business?

We live in an increasingly complex environment. As a result, every company faces internal challenges to ensure efficient productivity. This is where project management comes into play, and represents a guarantee of success and competitiveness for companies.

In this article, we'll detail 5 reasons why project management should be an indispensable concept for every company.

On time and on budget

Let's start with some statistics: 11.4% of companies lose their budget due to poor project management
(source: Project Management Institute (PMI) study).
Project management makes it possible to set precise deadlines and monitor expenditure closely. It's a factor not to be overlooked when it comes to tracking internal expenses.

This not only reduces the risk of overruns, but also ensures that resources are used optimally. According to a KPMG survey, well-managed projects are 90% more likely to be completed on time and on budget.

Case in point: Imagine a company wanting to launch a new product in six months. Without a structured plan, the project could easily fall behind schedule due to a lack of visibility on critical milestones, or unforeseen marketing and production expenses. With project management, this company could track the progress of each stage and manage resources efficiently. If necessary, it could allocate more budget to marketing if production is completed ahead of schedule, ensuring a better return on investment.

With sharemundo, we have the solutions to support our customers in their project performance!

Improve team productivity

Project management improves team efficiency.
A study by Wrike shows that companies with a clear project management structure improve efficiency by up to 20%.
With precise objectives and well-defined responsibilities, teams work in a coordinated way, reducing errors and optimizing productivity.
Indeed, by clarifying priorities and assigning tasks precisely, employees know exactly what is expected of them, thus avoiding confusion and redundancy.



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Reduce risk and anticipate the unexpected

Every project involves risk, whether it's delays, budget overruns or technical problems.

Good project management includes rigorous risk analysis, enabling teams to anticipate risks and implement preventive solutions.
According to a Standish Group study, well-managed projects are 2.5 times more likely to succeed because of this ability to identify and manage risks upstream. Risk planning improves project resilience to the unexpected, and limits disruption to execution.

Ensuring customer and stakeholder satisfaction

By integrating stakeholder needs from the outset of a project, project management helps to increase customer satisfaction and loyalty.
PMI shows that 75% of companies with effective project management practices are more successful in meeting stakeholder expectations.

By setting realistic objectives, keeping stakeholders regularly informed of progress and obtaining their feedback, project management helps maintain alignment with their expectations throughout the process.

Increase flexibility and adaptability

Work environments are changing rapidly. Project management offers flexible structures, such as agile methods, to enable companies to adjust their projects as they go along. According to PMI, 71% of companies using agile methods are better able to respond rapidly to changing market needs. This ability to adapt is a major asset in a context where technological innovations and consumer demands are constantly evolving.
In conclusion, project management is not just an asset, but an imperative for modern businesses.
With the rise of artificial intelligence and automation technologies, it is becoming a driver of productivity and innovation.
The most important thing is to find the right recruits for your project.
Companies that invest in this practice can look forward not only to immediate gains, but also to a strengthened long-term position in an ever-changing market.



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Conclusion

A unique challenge!

The importance of project management in a company lies in its ability to organize activities to achieve technical objectives and customer satisfaction, while optimizing resources and respecting schedules and budgets.

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The specificities of project management in industrial sectors: Key examples


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The specifics of project management in INDUSTRY: Key examples

sharemundo in the industry

In complex industrial fields such as energy, aeronautics, construction or automotive, project management has specific features that make it unique and more complex than traditional project management. Methodology, processes, interfaces and resources.... are just some of the parameters that need to be taken into account to ensure the success of your project and manage the associated activities!



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Specific project management

the specifics
of industrial project management

Projects in the industry are generally on a large scale, due to the technical and logistical challenges to be met, the financial stakes at risk and the time constraints.

Technical complexity and specific requirements

Industrial projects are characterized by their complexity, the use of advanced technologies and stringent requirements. Engineering skills, cutting-edge expertise and a comprehensive understanding of technical issues are required to manage a project effectively and ensure its smooth running.

Deadlines and milestones


Industrial projects often take several months or even years to complete. They are generally divided into several phases (planning, design, construction, testing and commissioning), each of which requires specific resources and attention.

Budgets and cost management


Managing your budget is one of the keys to a project's success...identify any deviations by monitoring your cash flow, keep precise track of invoicing and reminders, pay your suppliers/subcontractors on time...Industrial project amounts can reach hundreds of millions, or even billions of euros...managing your costs is essential to avoid jeopardizing your project.

Standards and regulations

Mastering the standards and regulations relating to your sector of activity is essential to limit deviations and non-conformities, and to avoid major penalties: financial sanctions, breach of contract, legal sanctions, etc. The impacts on the project are manifold: delay of an activity/milestone, additional costs, lack of resources, increase in activity, etc.

Stakeholder management


The smooth running of a project depends on good collaboration and transparent communication between the various stakeholders: in-house project team, suppliers, subcontractors, safety authorities, notified bodies, etc.

Risk management


Whether technical, legal, normative, environmental, financial or other, industrial projects are exposed to numerous risks, and this throughout the project. The ability to manage the unexpected and adapt quickly are key project management skills. The modification of a law or standard can have significant consequences on the smooth running of a project.... it's up to the project manager to find the best solutions to limit deviations and propose the most appropriate solutions.

Continuous adaptation

Industry-specific challenges

Each industrial sector presents its own challenges and peculiarities in terms of project management. Let's take a look at the specific features of industrial project management that are less common or absent in conventional project management.

Energy and renewables

In the energy sector, nuclear and renewable energies alike, project management has to adapt to long deadlines, sometimes tight budgets and administrative, legal and environmental constraints.

From the selection of the construction site to the coordination of suppliers/subcontractors throughout the project, every phase must be planned and communication and transparency ensured at all levels of management.

Aerospace

In these sectors, precision and strict compliance are essential.

Each component/process must comply with the relevant regulations to guarantee the highest possible level of safety.

Developing a new type of aircraft requires an R&D phase and a series of rigorous tests before it can be brought to market: flight tests, safety certifications, authorizations...

Construction and infrastructure

Construction is an industry that requires heavy infrastructures and well-oiled logistics.

Coordinating the various trades, managing on-site constraints and administrative aspects (obtaining permits in particular) and ensuring safety are all part of the project manager's concerns throughout the project.

Automotive

Bringing new models to market, much like in the aeronautics industry, requires meticulous project management to meet the needs and requirements of quality, safety and profitability.

With the advent of electric vehicles, and perhaps one day the development of new technologies such as hydrogen, the creation of new designs, associated engineering, production cycles and constraints linked to raw materials.... mean that the project manager finds himself in the front line to provide the right answers to these problems, while respecting schedule, budget and quality.



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Conclusion

A unique challenge!

Project management in the complex industrial sectors mentioned above requires specific skills and absolute rigor. Project managers working in industry have to take account of the customer's technical requirements, regulations and standards, while working with often limited project teams and tight schedules.

The ability to manage complex projects under severe constraints and in a constantly changing environment is a major asset for successful projects!

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Automating the non-conformance management process - Westinghouse


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Automating the non-conformity management process

sharemundo and non-conformity management

Effective documentation management in complex, high-visibility industrial projects ensures consistency, traceability and rapid access to information. To ensure better communication between teams, limit errors and make the right decisions, having the right processes and tools in place is essential, especially when the documents in question are non-conformities.

Find out how sharemundo succeeded in proposing and implementing a sustainable non-conformity management solution that meets its customer's needs and requirements!



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Managing non-conformities in complex projects

definition and specific features


The customer

Westinghouse is a key supplier of nuclear technologies and products, and has established itself as a benchmark in the energy market.

Founded in 1886 in the United States, the company's international reputation is such that almost 50% of the world's nuclear power plants in service are based on Westinghouse technology.

Although the company is best known for its role in the international production of nuclear equipment and services, its activities also include the construction of new power plants (AP1000) and the management of complex nuclear projects.

The project

In construction and manufacturing projects, a large number of non-conformance reports have to be processed.
Without an effective management process and the right tools, managing them can quickly become a tedious and time-consuming activity.
In addition, regular progress reports are necessary for smooth operation and communication between project stakeholders. All this can add up to a heavy burden on the project manager and his team.

The challenge

Uncompromising precision and rigor are essential for the smooth running of large-scale projects, particularly in the nuclear sector.
Every task, even those considered of lesser added value in other types of project, must be codified and rigorously catalogued. If the processes and tools in place are not adapted, total confusion can easily set in and penalize project progress.

the sharemundo answer

A complete solution for
project non-conformity management

sharemundo carried out in-depth work in collaboration with Westinghouse in order to target the customer's precise needs and to carry out an audit of the existing system:

  • Tools
  • Methods
  • Existing Processes
  • Applicability to current project
  • Adoption of best practices by the concerned teams
  • Possibility to optimize and centralize actions

The processes for managing non-conformities had to be updated, in order to optimize and facilitate their management. The creation of associated documentation and its sharing with the teams were also part of sharemundo's training and support roles. Concrete solutions included:

  • The development of a non-conformity management module in M365
  • The creation of a dedicated library shared with stakeholders
  • Translating processes into Power Automate workflows
  • Structuring and management of associated metadata.

Conclusion

Quality first!

Managing non-conformities is essential to achieving the required level of quality and ensuring the safety and conformity of the products and services supplied. By identifying deviations and providing long-term solutions, the impact on deadlines and costs is limited.

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What does "industrial project management" mean and why is it essential?


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What does "industrial project management" mean and why is it essential?

sharemundo and project management

The success of companies operating in complex industrial sectors such as energy, construction, industry and transport is based on complex and strategic industrial project management principles.

Planning tasks and coordinating teams, controlling schedules and budgets, and meeting legal, contractual and technical requirements are all part and parcel of project management, and in today's environment, are of paramount importance!



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Industrial project management

definition and specific features

Industrial project management differs from other types of project management in its scope and complexity. It applies to large-scale projects involving numerous stakeholders (customers, suppliers, subcontractors, experts, inspection bodies, etc.), long-term deadlines and major financial investments. These may include the construction of a factory or industrial building, the installation of a production line, an engineering or research project, the manufacture of components for industry, or the introduction of new industrial processes.

Industrial project management has several characteristics:

  • Technical complexity: industrial projects involve advanced technologies and complex processes that require in-depth expertise to manage effectively.
  • The importance of resources: whether in terms of staff, materials or budgets, industrial projects require substantial resources over long periods of time.
  • Regulations and standards: quality, health, safety and the environment, standards and regulations that must be complied with.
  • Long lead-times and budgets: industrial projects generally last several months, or even years, and require careful monitoring of costs and lead-times. The aim: to avoid drift!

Financial, technical and organizational challenges

The importance of industrial project management

1. Risk management

Industrial projects face recurring challenges relating to safety, the technology used and the coordination of different resources. A lack of coordination, technical complexity or delays in procurement can all be at the root of these challenges. To meet these challenges successfully, it's important to put in place meticulous planning and rigorous monitoring systems to anticipate these risks as effectively as possible.

2. Optimize use of resources

By its very nature, an industrial project requires a wide range of resources: human, tools, budget... It is therefore essential to manage these resources efficiently to avoid any drift and ensure that the project runs smoothly. Project management ensures that teams have the resources they need, when they need them.

3. Guaranteeing quality throughout the project

In industry, quality requirements and compliance with standards and regulations are not negotiable. It is essential to correctly identify all "constraints" right from the bid phase, to ensure efficient project management and limit unpleasant surprises and potential penalties.

4. Reduce lead times and costs

Companies carrying out industrial projects are regularly confronted
rigorous deadlines and budgets. Poor project
project management has an impact on the entire organization and value
value chain, leading to costly delays and budget overruns. Monitor
deadlines, identify potential bottlenecks and find appropriate
solutions are key to project success.

5. Managing stakeholders

An industrial project involves a wide range of players, from in-house teams to suppliers, subcontractors, notified bodies, experts and the final customer. Good collaboration throughout the project is essential to ensure transparency, avoid misunderstandings and share information in real time with the parties concerned. Effective project management includes a clear, shared communication plan within the project and with the various stakeholders.

6. Encouraging innovation

In a constantly evolving industry, knowing how to successfully complete complex industrial projects is a major competitive advantage. Innovating, integrating disruptive technologies, keeping abreast of technical developments and training accordingly help you to stay one step ahead of your competitors and stand out from the crowd in the eyes of your customers.

A project team and skilled leaders

Key skills for success

To succeed in today's demanding environment, a project manager must have several key skills in addition to his or her technical skills:

  • Technical expertise: understanding the industrial processes and technologies used in the project.


  • Resource management: have the ability to manage human, material and financial resources to steer projects effectively.


  • Risk management: anticipate and reduce the risks associated with project activities, both in the office and on site.


  • Communication and leadership: coordinating teams with different profiles, keeping teams motivated and communicating transparently.

Conclusion

On the road to success

Industrial project management is essential to ensure the success of complex projects typical of industry: rigor, method and anticipation are essential.

By controlling risks, optimizing processes and ensuring ongoing quality, companies can realize ambitious projects while remaining competitive in a constantly changing environment.

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Offshore wind project documentation management process - Principle Power Inc.


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Implementation of document management processes on an offshore wind farm project

sharemundo CONSULTING

Managing a construction project requires the creation and exchange of a great deal of documented information (plans, procedures, calculation notes, etc.) throughout the project, and above all, with the various project stakeholders.

Implementing the right quality processes is not an option, but a necessity if you are to achieve your project objectives: delivering the required product on time and on budget!



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Processes adapted to project management

to cope with the
increase in document volumes


The customer

Principle Power Inc (PPI) is a provider of innovative technologies and services for the deepwater offshore wind energy market.

PPI's proven WindFloat technology - a floating foundation for wind turbines - represents a paradigm shift for the industry in terms of cost and risk reduction for the installation and operation of offshore wind turbines.

Principle Power sells the WindFloat as a technology solution and acts as a service provider for developers, utilities and independent power producers, being present from the design of the overall system, throughout manufacturing, installation and commissioning, and providing support to customers throughout the platform's operational lifecycle.

The project

Following the award of several major contracts, Principle Power Inc. is faced with a significant increase in document flows.

The number of deliverables is estimated at several hundred thousand, requiring one or two document revisions. To this must be added the related exchanges, i.e. management and follow-up of all the monitoring received from the customer - exchanges with suppliers, project-related correspondence, non-conformance sheets, etc...

The challenge

The sudden increase in the volume of documentation and information exchange automatically leads to a substantial increase in administrative tasks to cope with the volume of information and documents to be processed on a daily basis.

This peak workload cannot be absorbed without upgrading management processes to optimize them so as to maintain the quality of the documentation supplied, while allocating the necessary time for editorial verification (Documentation Control).

Issuing reliable contractual monthly progress reports in this context also becomes difficult.

The sharemundo answer

Set up appropriate processes

sharemundo supports Principle Power Inc. in harmonizing, updating (or redefining) and optimizing its document management processes, while maintaining consistency with applicable internal quality procedures and the customer's specific requirements.

Workflows for the following activities are derived from these document management processes and defined in consultation with the project stakeholders:

  • Reception and Registration,
  • Monitoring,
  • Diffusion,
  • Archiving

The next steps include setting up dedicated lists in SharePoint to manage all the necessary metadata and provide a single data source for all project stakeholders.

The automation of established workflows substantially reduces the time spent on administrative tasks, which can then be put to good use on Document Control tasks, ensuring the delivery of high-quality, standardized documentation.

By centralizing all the data, you can then connect the appropriate project indicators (KPIs) to automatically generate the elements required for monthly progress and project management reports.

Conclusion

CLEARER PROCESSES

By updating all the documentation management processes and writing the associated notes, the steps to be followed are clear, and all the information needed for the project is available quickly and simply. 

A successful harmonization that brings comfort to current projects and substantial time savings for future projects! 

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Integration of a documentation management solution - ENGIE - EQUANS


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Integration of a documentation management solution

Sharemundo CONSULTING & SOLUTIONS

In preparation for new supply and engineering contracts for the construction of nuclear power plants in England, sharemundo was consulted to audit the client's quality system, specifically with regard to document management, propose and implement the necessary improvements, and update the associated documentation. At the same time, sharemundo acted as a facilitator in the integration of a project document management tool in which the associated processes were digitized.



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Integrating the right tools for your industrial projects

sharemundo, integrating your solutions


The customer

Ineo Nucléaire (ENGIE Solutions) brings together experts in electrical engineering dedicated to nuclear markets. Its skills include design, assembly and testing for electrical distribution, instrumentation, radiation protection, automation, command and control, supervision, information systems and networks, and perimeter protection. 

INEO Nucléaire is also involved in maintenance engineering, multi-technical maintenance solutions and maintenance in operational conditions.

The project

INEO Nucléaire is working as a supplier on the new Hinckley Point EPR power plant in the UK, carrying out general and detailed engineering studies, in particular for the new plant's lighting and electrical switchgear network.

As part of this project, INEO Nucléaire has to manage a large number of input documents and several thousand deliverables. The latter will be submitted to the end customer via a platform requiring metadata to be entered for each document delivered.

The challenge

The processes and tools in place are suitable for the first preliminary study phase of the project, but not for the full scope requiring massive document exchanges. The tools used include several independent Excel files managed by different people for each part of the process.

The production and monitoring of KPIs linked to the performance and progress of engineering studies is time-consuming, with the risk of errors due to the non-automation of these activities and the storage of information in different places or in different unconnected files.

Strict end-customer requirements lead to a significant administrative burden in managing documents and associated metadata. Errors or typos in the content of documents/metadata lead to quality problems resulting in multiple iterations or document revisions despite the involvement of resources.

The sharemundo answer

Acting as an integrator

sharemundo provided consulting services to initially define or refine the processes in place for the management of input data and contract documents, and for the management of deliverables. The processes were discussed with the INEO Nucléaire resources involved in workshops conducted by sharemundo.

These workshops resulted in documented processes clarifying the roles/responsibilities and division of tasks for each party involved, as well as the means used and the appropriate sequencing of activities. These processes were then compiled into a dedicated document management plan, used as a basis for training the resources involved in the project.

sharemundo then took charge of the deployment of a new document management software selected by INEO Nucléaire for the project. sharemundo acted as INEO Nucléaire's interface with the software publisher to define the requirements and ensure that the necessary and appropriate adaptations were taken into account to best meet the need and match the new tool to the established processes.

sharemundo was responsible for migrating all previous data and documents to the new software, in parallel with ongoing engineering activities. This enabled INEO Nucléaire's resources to concentrate on their production tasks, avoiding any negative impact on project execution.

Finally, sharemundo produced the training materials and ran the first training sessions with INEO Nucléaire, so that the new document management software was up and running in time for the start of the main phase of the project.

Conclusion

SUCCESSFUL INTEGRATION

sharemundo 's past experience in the nuclear industry enabled us to quickly understand and analyzeINEO Nucléaire 's needs, so that we were quickly up and running and able to put forward proposals for process improvement. 

Technical knowledge of software development and construction enabled sharemundo to act as the appropriate interface with the software publisher to ensure that the final solution delivered and accepted metINEO Nucléaire's specific requirements.



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